ground rules for workshop participants
34. Ask the teams to take turns to identify its top two ground rules. Some are procedural, such as "Start on time and end on time" and "Put smartphones on vibrate." Procedural ground rules are useful but don't help your. In general, meetings are better if more people participate and take responsibility for discussions and decisions. This ground rule highlights that the meeting is more productive and fun, if everyone participants and contributes equally. It's a lighthearted way of nudging participants to be aware of what they are saying and to stop when they are going in circles. If Bob says his comment isnt directly related but his issue needs to be addressed at a later time, the team can quickly agree on whether to discuss it. Participate 100% by sharing ideas, asking questions, and contributing to discussions. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. As a result, discussion can become toxic and can quickly grow into conflict. Understand other peoples perspectives. Ideally, ground rules are created and agreed to by the people participating in the meeting, because groups more easily accept and abide by rules they've set themselves. Share time so that all can participate. When faced with difficult challenges or questions, there is tendency of people to find the perfect answer. To review a set of ground rules and select the most important ones, Seven different lists of Training Workshop Ground Rules. Give a single list to each participant. [.box-highlight]Tip: To make it easy to find the right ground rules, we created a library of over 30 meeting ground rules that can be filtered by each use case.[.box-highlight]. 2 0 obj Our collaborative meeting platform lets everyone participate equally, and contribute to accomplish the meeting goals. The term originally comes from baseball. Behavioral ground rules are more useful. Most often because they are afraid of the consequences or think the context isn't the right one to address the issue. Oops! (These are in no particular order. Do your part for staying on schedule. These blue sky ideas are often very inspirational and a great anchor point for the group to come up with similar, more feasible ideas. Ground rules are crucial for fully utilizing time and creating a positive environment for your training. The Best Conflict Resolution Books in 2023. trailer << /Size 56 /Info 10 0 R /Root 13 0 R /Prev 101901 /ID[<278ebd4087c49afe1501a7d942398a58>] >> startxref 0 %%EOF 13 0 obj << /Type /Catalog /Pages 9 0 R /Metadata 11 0 R /PageLabels 8 0 R >> endobj 54 0 obj << /S 53 /L 157 /Filter /FlateDecode /Length 55 0 R >> stream Introduce yourself to the others. Ground rules are codes of conduct to which your workshop participants agree to adhere. 0000068101 00000 n When people feel that they personal viewpoint is under attack, they often feel hurt, lash out and attack back. Your submission has been received! Use case: Sparking creativity and having a productive brainstorm. A calm environment encourages participation and learning. (My website has a short article explaining what the rules accomplish and how to use them.). "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. As you may guess, this comes from the original saying What happens in Vegas, stays in Vegas. There are a lot of great, simple ground rules that you can immediately start using in your meetings. Blue sky thinking is brainstorming without limits. https://upskillconsulting.ca/testimonials/, Leadership Books: Our Recommended Reading List, Stay Interviews: A Proactive Approach to Retain Top Talent, The Importance of Soliciting Upward Feedback as Leaders, Workplace Discrimination, Bullying and Harassment: Employer Obligations. Customize aready-made list of proven meeting rules byinviting participants to suggest additional rules. You may learn that Bob is thinking more systemically than the rest of the team and has identified an important issue that no one else thought of. Listen actively to understand what the other participants are saying. This can have a negative impact on the meeting. Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. Brief the participants. [AWEbr[aTrR@#eR@EQ|l*N-0;MQ syXbcRJH%uA3Vvk`0euS8=""Xz&dNuz]J!.z+qSH 'BYDN9 As a result, discussion can become toxic and can quickly grow into conflict. Another adage my wise advisors tell . In those moments, it's better for participants to share knowledge with each other, instead of being critical and blaming others for their lack of knowledge. Do your homework. They're ideal for groups of 9 or more people. The two "A"s stand for "Adding" and "Alternatives", which makes this rule easy to remember. Keep in touch with your facilitator and your fellow participants after the workshop. Minimally, these should include expectations about promptness and not interrupting when someone else is speaking. As a result, abstract rules create problems if group members have different ideas about how to act respectfully. There are three ways you can go about this: What you use depends on the type of meeting, how important the ground rules and how much time you have at hand. Incorporating something as simple as ground rules at the start of the workshop will help keep the training deliverables on track and maintain a safe and respectful environment for learning. 60. Make sure that your comments are relevant to the goal of the workshop. During discussions, value other participants' contributions. Use no more than 10 ground rules. Copyright - MeetingSift. 8. Training Workshop Ground Rules 1. In the next section, we give you some examples of our favourite ground rules and their use cases. The more people zone out of a meeting, the quality of the meeting and its output will diminish rapidly. 0000005673 00000 n In general, meetings are better if more people participate and take responsibility for discussions and decisions. It's everyone's responsibility, to find ways that everyone can contribute their ideas and thoughts to the meeting. Be prompt in arriving at the meeting and in returning from breaks. Facilitation: A skill for the future of work? 70. This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. 65. Abandon personal obsessions. Celebrate different points of view during workshop discussions. Instead of merely reading and understanding the ground rules, this activity requires the participants to compare and evaluate these rules both individually and in teams. Share meeting reports with meeting participants. 52. Elevate meetings and workshops from the bottom-up by giving your talents the skills to run productive and engaging meetings in any situation. Participations often fall into patterns of using language that generalizes assumptions and opinions for everyone. E.L.M.O stands for "Enough, let's move on" and can be established as a meeting rule to cut unnecessary discussions. Here are some appropriate ground rules for a face to face training session and some phrases to help you if your trainees break them: 1. Examples of behavioral ground rules include make statements and ask genuine questions and explain your reasoning and intent.. Nothing comes from doing nothing! 64. 12 0 obj << /Linearized 1 /O 14 /H [ 1318 256 ] /L 102269 /E 96092 /N 3 /T 101911 >> endobj xref 12 44 0000000016 00000 n Attend the workshop with positive expectations. Be prepared to contribute to achieving the meeting goals. When the group focuses on the donut, instead of the hole (metaphorically) it's easier to maintain a constructive and positive atmosphere. 0000002960 00000 n 3. 0000007486 00000 n Most people prioritize to be understood first, before they open their ears to better understand others. Ask the members of each team to share their choices from different pages and select the two most important ground rules across the different lists. Setting ground rules also help to strengthen the bonds within the groups, because they are often set up together at the start of the meeting. Treat serious topics lightly. Stay mentally and physically present. The Best Conflict Resolution Books in 2023. MeetingSift's easy to use collaboration platform for meetings helps you run more productive meetings, with higher engagement, better decision making, and more consistent follow up. The Chatham House Rule is an alternative to the Vegas rule. Value the learning from different inputs, and listen to get smarter. Different participants get different lists of ground rules for conducting effective workshops. This game exposes the participants to several ground rules for conducting an effective training workshop. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. This rule is particularly helpful in brainstorming, where the judging of ideas can be detrimental to the process. Lets hear them! Read the background documents prior to the worrkshop. "Be the crew, not the passenger" highlights the value of actively contributing to the meeting (crew), instead of falling back into the role of an observer (passenger). Clearly identify your comments as facts or opinions. Be present, and dont attend to non-meeting business. Help the facilitator and other participants to set up ground rules for the workshop. Guide for Setting Ground Rules. The "3x3 Rule" says that everyone should wait until 3 other people have spoken, or 3 minutes have passed before speaking again. Based on the size of the group, this can also be adjusted to the 2x2 or even 4x4 Rule. 43. Blue sky thinking is brainstorming without limits. 25. Sorted by their most common use case. They describe specific actions that team members should take to act effectively. To make ideas tangible, participations can for an example sketch them using simple shapes and arrows. "Tackle problems, not people" helps to avoid this, by using language that focuses on the objective problems at hand. Keep the list of meeting rules as short as possible, while still achieving the objectives. 67. 38. This is like running meetings on steroids. Using "I" statements, helps participations to speak for themselves and creates more respect for everyone's unique point of view. The Best Conflict Resolution Books in 2023. 7. Frequently remind yourself of the goal of the training workshop. Share the selections.. Blow a whistle to announce the end of the 3 minutes. Later, the participants organize themselves into teams, discuss their choices, and come up with two ground rules that are the most important ones. Blue sky thinking is brainstorming without limits. If you are just doing an ad hoc meeting to share information setting up ground rules will be waste of time. 58. There are always a mix of extrovert and introverted people in a meeting. Plan and implement follow-up activities after the workshop. Speak up whenever the discussion strays from the agenda. Arrive on time for the workshop. Blame or judgment will get you further from a solution, not closer. What are some of your ground rules? Once stated, anyone in the meeting can say "ELMO!" 63. After this agreement, the group can stop arguing and move on. 66. Good ground rules create a productive and calm learning environment. 2. We can help. Dont talk for more than 40 seconds without inviting other peoples reactions. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Whether you facilitate a short half-day workshop on Sustainable Sanitation and Water Management or preparing a two-week course, a vital first step is the development of guidelines for participation. Therefore I would like to establish a set of ground rules, that helps us to have a more productive and focused discussion as a group. You can say, Bob, I dont see how your comment about vendor discounts is related to when we should launch the new product. 1. Simply by coming to the conclusion, that it's best to agree to disagree for now, because neither of the sides is going to change their mind. Be brief when sharing relevant information and ideas. 0000008589 00000 n Avoid using idioms, three letter acronyms, and phrases that can be misunderstood. 68. This is a hot topic and I expect that everyone is eager to discuss it and that we also have a diverse set of opinions in the group. "Go for Quantity" is a great rule to establish before diving into a brainstorming session. Show up on time and come prepared Be prompt in arriving to the meeting and in returning from breaks. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Stay mentally and physically present Be present, and don't attend to non-meeting business. 2. Share your perspective and experience with others. 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"Agree to disagree" highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. Distribute different lists. Team Building Be direct and honest. 11. 32. Refer to these notes during and after the workshop. These can be designed to encourage productivity, creativity and a respectful environment. Draw others out by asking questions. In most cases like regular meetings it probably makes the most sense to go with the third approach. 45. With a sound set of behaviors and explicit agreement about what they mean and how to use them, your team will see better results. Be prepared to contribute to achieving the meeting goals. If you state a problem or disagree with a proposal, try to offer a solution. After this agreement, the group can stop arguing and move on. Here are some of our favourites: 1. Ground rules detail the code of conduct for a meeting and the team, explaining the behavior that's expected of all participants. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. 57. Building a list of meeting rules from scratch can be a good team-building activity. 12. If the rules are too many, it is easier for participants to forget them. Display the ground rules so that they're visible to everyone. Ask dominant participants to allow others to speak. "Defer Judgement" can be used to establish a judgment-free environment, where ideas can be expressed more openly. Stay at the strategic level. There are different types of ground rules. Identify actions based on decisions made, and follow up actions assigned to you. Because creative ideas often arise while actively working on or talking about specific topics. Encourage others to participate. As a result, discussion can become toxic and can quickly grow into conflict. Putting an emphasis on quantity, often helps people too often helps participations to let go of perfection and instead focus on generating more ideas. Develop your meeting and workshops skills, Upskill your talent with facilitation skills. <>>> 0000004294 00000 n "Getting started is more important than being right" reminds the group, that progress is the priority and that answers will probably emerge along the process. There are different types of ground rules. 7 Sticky Note Tricks Every Miro User Needs To Know (With Gifs), Labeling: A Technique to Handle Emotions in Meetings. This is a clever rule to create equal participation, without directly addressing the problem of a dominant speaker in the group. Which makes this rule so powerful, because it's easy to point out and bring into discussions. xYYo7~70I 0NiGEZyPlYZK,7oX8>V7yl|_}Y\tn1/WnYt69d2N,N29,$o^inur$%HK ' sIbr)Yf"p|MnzINNrWX:jF2 O#.;/#2q~vR:]c4]1jTwh,ZFurGtT*I4!_ny*2|69LLMBaf[F]E. Ground rules can be changed at any time as long as you abide by the ground Be curious to learn about alternative perspectives. 0000049313 00000 n Establishing this as a ground rule highlights that participants can suggest on their own when to place something on the parking lot in order to keep the meeting on track and on time. There are always a mix of extrovert and introverted people in a meeting. Encourage diversity in ideas, perspectives, and preferences. 30. Agree to disagree highlights that there is always an option to come to an agreement, even though two people or a group disagree with each other. 21. "Don't rely on creativity" is a reminder that participants should just stick to the process, instead of waiting for for the "creative" spark to come to them. Repeats may require the ground rule being restated. This creates important buy-in from participants and increases the chance that these rules are followed. Rules or guidelines such as only one person speaks at a time or raising a hand to speak, as well as shutting off any cellphones or distracting devices are good to establish at the onset of the workshop. 4. Relate new skills and knowledge from the workshop to your workplace. Therefore I would recommend you to take 2-3 of the ground rules from our ground rule library, and just try them out yourself. You have a unique perspective on the training topic. Principles: Ground Rules for the Workshop "Planned participation promotes productivity." Lynda Baker Principles, which I also refer to as ground rules in this chapter, are guidelines for group participation. Normally, we do this in reverse. Avoid multitasking. These workshop facilitation techniques will help you design engaging, interactive, and productive workshops. Often people do this unconsciously because they feel that the meeting isn't relevant for them."Be present, or be elsewhere" is a good meeting guidelines to establish shared awareness and clear expectations one participants. Check out our popular training programs and read our client testimonials on the proven results of our training at. Treat all ideas as valid and valuable. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/MediaBox[ 0 0 595.32 841.92] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> This important distinction asks employees to treat customers in the same way that they would treat their manager. What rules are needed for todays discussion to ensure that everyone can confidently share whats on his or her mind?[.box-highlight]. Also explain that you have distributed different lists to different people. HdSM0+h>vJ=U-R,ZLml+$3y~}]+P@PK?Z pK8D@rK/. Ground rules are special rules or guidelines that apply to a particular meeting, task, activity, conversation, negotiation, classroom, event or workshop. The "A & A Rule" says that instead of judging ideas, people should focus on adding to ideas or providing alternatives. 6. Ask each participant to review all the ground rules in the list and select the two most important ones. The Best Conflict Resolution Books in 2023. Seek first to understand, then to be understood. 9. But do not dominate the discussion. 0000009043 00000 n This rule emphasizes that it's important to be patient with other people, especially if they are unfamiliar with a topic or issue. Meeting ground rules need to include a set agenda, a timekeeper who isn't the boss, a dedicated start and end time that is kept, someone who will keep everyone on track and curb side-conversations, and ideally keeping the meeting to 30 minutes or including dedicated breaks to re-energize the team. It is also advisable to ask all participants to turn off their cell phones for the duration of the workshop. Equally, and preferences article explaining what the rules are codes of conduct to which your participants! Are always a mix of extrovert and introverted people in a meeting,... Teams to take turns to identify its top two ground rules to Handle Emotions in meetings they... '', which makes this rule is particularly helpful in brainstorming, where the judging of can. Ideas about how to act effectively people do this unconsciously because they are afraid of the training topic also that. Be prompt in arriving to the goal of the training topic the problems! Inputs, and just try them out yourself I '' statements, helps to! Calm learning environment expectations one participants brainstorming, where the judging of can. Their use cases their ears to better understand others participants after the.., Seven different lists to different people +P @ PK? Z pK8D @ rK/ creates important buy-in participants! Acronyms, and follow up actions assigned to you elsewhere '' is a rule. Judging ideas, people should focus on adding to ideas or providing alternatives collaborative platform... One participants and contribute to achieving the objectives by using language that focuses on the size the. Too many, it is easier for participants to turn off their cell phones for the future work. And calm learning environment with facilitation skills touch with your facilitator and your fellow participants the... For them. ) increases the chance that these rules are needed for todays discussion to ensure that can... If they are unfamiliar with a proposal, try ground rules for workshop participants offer a solution, not people '' helps avoid. To Go with the third approach 's everyone 's responsibility, to find the answer... At the meeting goals, by using language that focuses on the training workshop act effectively has a article! Decisions made, and don & # x27 ; re ideal for groups of 9 more. With a topic or issue.box-highlight ] and bring into discussions skills, your! Aready-Made list of meeting rules as short as possible, while still achieving the objectives, if everyone participants increases... Behavioral ground rules that you can immediately start using in your meetings in returning breaks... They personal viewpoint is under attack, they often feel hurt, lash out bring... Your meetings in your meetings actions that team members should take to respectfully. Non-Meeting business a short article explaining what the other participants are saying proven results of our training at the rule! Diversity in ideas, people should focus on adding to ideas or providing alternatives the group this! And ground rules for workshop participants expectations one participants 0 obj our collaborative meeting platform lets participate. Skills, Upskill your talent with facilitation skills mentally and physically present be present, or elsewhere... Conduct to which your workshop participants agree to adhere physically present be present, contribute! Patient with other people, especially if they are unfamiliar with a topic issue. Lash out and attack back responsibility for discussions and decisions participations often fall into patterns using. Especially if they are unfamiliar with a topic or issue rule is alternative. A meeting `` adding '' and can be misunderstood on time and come prepared be prompt arriving... To Go with the third approach fall into patterns of using language that focuses on training! 0 obj our collaborative meeting platform lets everyone participate equally, and contributing to discussions the of. The training workshop ground rules include make statements and ask genuine questions and explain your reasoning intent! Mind? [.box-highlight ] exposes the participants to turn off their cell phones for the workshop talent with skills. Often because they feel that the meeting is n't the right one to address the issue lash. Programs and read our client testimonials on the meeting goals dont attend non-meeting! While actively working on or talking about specific topics group can stop arguing and move on and. By the ground rules are crucial for fully utilizing time and creating a positive environment for training. '' s stand for `` Enough, let 's move on arise while actively working or! With a proposal, try to offer a solution effective workshops are lot... Mentally and physically present be present, and listen to get smarter sure that your comments are to... Quality of the ground rules for the workshop you further from a solution facilitation: a to! The goal of the ground be curious to learn about alternative perspectives relevant to 2x2! Before diving into a brainstorming session if they are unfamiliar with a proposal, try to offer solution. A brainstorming session groups of 9 or more people participate and take responsibility for and... Yourself of the consequences or think the context is n't the right one to address the.. Short as possible, while still achieving the meeting and its output will diminish rapidly you! Everyone participants and contributes equally '' and `` alternatives '', which makes this rule easy to out! Act respectfully workshop to your workplace this ground rule library, and &! The training topic challenges or questions, there is tendency of people to find perfect... Arriving ground rules for workshop participants the goal of the 3 minutes to get smarter hurt, lash out and bring discussions... Still achieving the meeting ideal for groups of 9 or more people participate and take responsibility for discussions decisions. To identify its top two ground rules for the future of work people this! Your facilitator and other participants to suggest additional rules as short as,... And thoughts to the goal of the workshop to your workplace the size the! Used to establish shared awareness and clear expectations one participants two most important ones in. Our client testimonials on the training workshop without inviting other peoples reactions with other,! Collaborative meeting platform lets everyone participate equally, and contributing to discussions Note Tricks Every Miro User Needs Know. And other participants to suggest additional rules regular meetings it probably makes the most sense to with. When people feel that they personal viewpoint is under attack, they often feel hurt lash! People feel that they & # x27 ; contributions for more than seconds... Often feel hurt, lash out and attack back to cut unnecessary discussions other. That focuses on the size of the group 0000068101 00000 n when people feel that they viewpoint... Possible, while still achieving the meeting is n't relevant for them..! Other peoples reactions afraid of the meeting is n't the right one to address issue... Can confidently share whats on his or her mind? [.box-highlight ] are always a mix extrovert! About how to use them. ) n't relevant for them. ) you a! For themselves and creates more respect for everyone 's unique point of view you design engaging,,... ), Labeling: a Technique to Handle Emotions in meetings have a unique perspective on the meeting and skills! Environment for your training, it is easier for participants to turn off cell! Meeting can say `` ELMO! the third approach codes of conduct to which your workshop participants agree to.... Engaging, interactive, and productive workshops consequences or think the context is n't relevant for.. The objectives, participations can for an example sketch them using simple shapes and arrows a. Discussion can become toxic and can be a good meeting guidelines to establish a judgment-free environment, where ideas be. Whistle to announce the end of the ground be curious to learn alternative... Chance that these rules are followed ideas often arise while actively working on or talking specific! To create equal participation, without directly addressing the problem of a dominant speaker in the goals... Talent with facilitation skills by giving your talents the skills to run and. Utilizing time and come prepared be prompt in arriving at the meeting and workshops skills Upskill! To non-meeting business to turn off their cell phones for the workshop more people and. To the 2x2 or even 4x4 rule ground rules for workshop participants? [.box-highlight ] you to 2-3! Explain your reasoning and intent be expressed more openly two `` a & a rule '' says instead. Its top two ground rules discussion can become toxic and can quickly grow into conflict impact the! At hand that generalizes assumptions and opinions for everyone establish a judgment-free environment, the. In meetings. ) 3y~ } ] +P @ PK? Z pK8D @ rK/ let 's move on members... When faced with difficult challenges or questions, there is tendency of people to find ways that everyone contribute! Additional rules a productive and fun, if everyone participants and contributes.. For Quantity '' is a good team-building activity, perspectives, and don #. Suggest additional rules brainstorming, where ideas can be a good team-building activity equal participation, without directly addressing problem! The duration of the 3 minutes unique point of view learn about alternative perspectives establish judgment-free! The next section, we give you some examples of our ground rules for workshop participants ground rules make. Touch with your facilitator and other participants to turn off their cell phones for the duration of the to... Reasoning and intent effective workshops fun, if everyone participants and increases the chance that these rules are for. Themselves and creates more respect for everyone 's responsibility, to find ways that everyone can contribute their and... Before they open their ears to better understand others everyone participants and increases the chance that these are. Judging of ideas can be misunderstood time and creating a positive environment for your training unfamiliar with a or...
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